Information for Applicants
Finding a job
How do I search for a job?
Use Job Search to find jobs you'd like to apply for. You can refine or broaden your search by using a range of criteria. These include:
- Keywords (For example: Computational Fluid Dynamics or the Position Number)
- Work type (For example: Full time Continuing)
- Campus (For example: Werribee)
- Category (For example: Academic Research or HR or Finance or Engineering)
Definitions (Employment Types & Job Search Categories)
How do I make multiple selections to search within?
You can make multiple selections within Category and Salary.
For example, if you wish to view all vacancies in the areas of Human Resources and Finance, at HEW 4 and 5 levels, select both Human Resources and Finance by holding down the ctrl key while making your selection, then select HEW 4 and HEW 5 in the Salary field. Click Search.
What if I want to view all vacancies at the University?
If you wish to view all vacancies, you can leave the search categories as all and click search. Likewise, if you wish to view all academic vacancies, select the Academic Research and Academic Teaching and Research categories, and click Search
How often are new jobs listed?
New jobs are listed daily. To receive our latest vacancies, register for a Job Alert that you can tailor according to your area of interest and have positions sent directly to your email inbox as they are listed.
What should I do before applying?
Before you start your application it is important to read the Position Description. This outlines key responsibilities and includes the selection criteria for the advertised position. This information will assist you in deciding if your skills and abilities match the requirements of the job. If you require additional information to make this assessment, it is recommended you phone the Department contact listed in the position description to discuss the position further.
Applying for a job
What is the application process?
This is a guide to show the stages in a typical application process.
Applying Online
Applicants apply for vacancies using an online application process.
If you do not have an e-mail account, you may want to subscribe to one of the free e-mail account providers (such as Gmail, Hotmail, Yahoo! or similar). Public libraries, schools and internet cafes have internet access that can be booked for use if you do not have internet access at home. Applicants who are unable to submit their application online should contact the Human Resources Team to discuss alternative arrangements.
How to Apply
If you have viewed a vacancy, and wish to apply, you will find an Apply button at the bottom of the screen below the advertisement for the position.
If you have viewed a vacancy in the print media, and wish to apply, you will need to search for the relevant position in the Job Search page (www.jobs.unimelb.edu.au), view the advertisement, and click Apply at the bottom of that screen.
Structure of application
You will be guided through each part of the online Application Form, which will ask you for the following information:
- Personal Details
- Education/Qualifications
- Research/Teaching Interests (for Academic applicants)
- Referee details
Most questions can be answered with a drop-down response or a brief text answer. Any mandatory questions are marked with an asterisk*. During the online application process, you will be asked to:
- Attach a brief Covering Letter
- Attach responses to Selection Criteria
- Attach your Resumé / Curriculum Vitae (CV)
You may also attach an additional document if desired. Attachments need to be prepared as one of the following file types:
- .doc
- .txt
- .rtf
- .jpeg
You will have to observe a size limit (2 Mb or 2,000 Kb) for each attached document. If your file exceeds this limit, you will receive an on screen error message.
Application closing dates
The closing date for a vacancy is specified in the advertisement. Late applications will not normally be considered. If the closing date has passed and you wish to submit a late application you need top contact the chair of the selection committee. A decision will be made at the discretion of the selection committee, and the panel is not obliged to accept any late applications.
Will I receive a response to my application?
Yes. You will receive an email confirming receipt of your application within 24 hours of applying. If you do not receive any communication from us within 24 hours of submitting your application, please check that the email address you used on your application form is correct. If you have not entered a valid email address we will not be able to contact you.
Can I apply for more than one job?
Yes. You can apply for multiple jobs. However you will need to submit a separate application for each job.
Can I check my progress?
You can check your progress at any time by signing in as an Existing Applicant. This applicant area allows you to view all your applications, complete or withdraw applications, update your personal details or change your password.
Do I have to complete the application in one sitting?
If you wish to complete your application in stages, you can complete the first page of the application and click on Save & Exit. You can then come back and complete your application at a later time. Please note: Applications must be completed within two (2) weeks otherwise they will be deleted. You will receive warning of this deletion via email.
To return to your application, you can enter from the Melbourne University Careers homepage by clicking on the Existing Applicant sign in. This will prompt you for your email address and password. If you wish to consider your answers to the application form questions, you may print out the application form and return later to the online service.
My details
How do I change my password?
Once you have applied for a job, you can change your password by signing in as an existing applicant, and clicking on Change Password.
I have forgotten my password. What can I do?
If you've forgotten your password, click on Forgotten Password where you will be prompted with your "Secret Question". Setting a secret question is required when you create your account. When you answer this correctly, you will be sent an email with a new password. You can change this later for a password of your choice.
Can I update my personal details?
Yes. Once you've applied for a job, sign in as an existing applicant, select your personal details and update them.
Are my personal details safe?
The University of Melbourne treats personal information as confidential. The University endeavours to comply with the Information Privacy Act (VIC) 2000 to protect your rights and prevent misuse of personal information collected. Your personal information will not be disclosed unless the law permits it or your permission is given.
You can view The University of Melbourne's Privacy Policy for further information.
Who sees my application?
The following people will be able to view your application:
- You
- Department Administrators (who manage and administer department recruitment)
- The Selection Panel responsible for assessing your application
- The Faculty/Division representative who has the authority to approve selection decisions
- Human Resources (who manage and administer university-wide recruitment)
Application Preparation Tips
Resumés/Curriculum Vitae
Your resumé should include the following:
- Full name and address
- Email address
- Contact telephone numbers
- Educational qualifications including membership to professional organisations
- Employment history and a brief outline of the duties undertaken
- Other relevant experience or skills
Further information about preparing an application is available here (.pdf)
Original Documents
Where a position states that certain qualifications are required, you must include full details in your application. If shortlisted for interview, you will be required to bring either certified copies or the original qualifications (together with transcripts where applicable).
Interviews – What to expect
If you are short-listed, you will be invited to attend a panel interview. A panel will generally be comprised of at least three people and the interview will take between 45 minutes and an hour. If you require any special arrangements for your interview, please state these in your application, or discuss them with the Department contact. For example: mobility assistance or interpretation, including signing.
If you are selected for interview, you may wish to bring examples of work or publications to the interview.
General information
Eligibility to Apply
Sponsorship
Overseas applicants for senior appointments or research positions may be employer-sponsored for appropriate working visas. For further information on Australian citizenship or working visas, please visit: http://www.immi.gov.au. For all other positions, you will be asked to produce verification of your citizenship, immigration status and consequent entitlement to work legally in Australia.
Internal Only Positions
Some positions may be marked ‘Internal Applicants Only’. To apply for internal positions, you must be a current UOM Continuing, Fixed-term or Casual staff member at the time of the advertisement.
Pre-employment security check
Where required by law or relevant to a particular position, The University of Melbourne may conduct some or all of the following pre-employment screening checks:
- Criminal History
- Bankruptcy
- Directorship search
- Company checks
A criminal records check may be required for some positions.
Equity Matters
All appointments and promotions will be by merit. The University is committed to Equal Employment Opportunity (EEO) strategies that aim to ensure fair outcomes in all areas of employment. Further information about EEO at The University of Melbourne is available from Equity and Diversity.
Methods of Selection
All recruitment and selection processes will maintain the principle of competition on merit and ensure the application of fair, reasonable and consistent standards of selection, based on selection criteria. Initial shortlisting will be based on your application, your resumé (CV) and your responses to the selection criteria outlined in the position description.
Interviews of short-listed applicants will be conducted for all advertised positions, and may be held in person, by telephone, or by video conference.
You will be notified of the outcome of your application. If selected, a formal letter of offer will be issued as soon as possible after the recommendation has been approved. If unsuccessful, you will be notified via email to your nominated email address.
Quick Links
- Definitions (Employment Types & Job Search Categories)
- Enterprise Agreement
- Privacy statement
- Equity and Diversity
For general information about The University of Melbourne, please visit http://www.unimelb.edu.au/.
Overseas applicants: for information about living in Australia, please visit http://www.immi.gov.au/settle.